Our goal is to collect as little personal data as possible, in keeping with our club’s commitment to respect for privacy, and the privacy principles set out below. This policy statement is a temporary one while we investigate the WordPress options for ensuring that we collect little or no personal data through this site.
Who we are
We are an aikido club in Wiltshire, run to encourage the practice and principles of aikido. Our club is run for the benefit of the members, and none of the officers of the club receives payment or compensation for their role.
Our website address is: https://trowbridgeaikikai.org.
Our contact email is aikido@fastmail.fm
Our Privacy Principles
We will not ‘monetise’ your data in any way; not by selling it to third parties, and not by selling space to advertisers.
We take your privacy and the security of any personal information you disclose to us seriously.
Although legal compliance is an important baseline, we aim to exceed legal requirements by dealing with your data ethically at all times.
Our privacy policy is based on a number of simple principles:
Minimisation
If we don’t need your data, we won’t collect it. If we do collect data, we will delete it once we no longer need it.
Example: in the past, an insurance intermediary asked us to disclose the nationality of each insured member. We refused to provide that, on the grounds that we do not need it ourselves, and do not collect it.
Clear purpose
If you tell us something for a particular reason, we will not use it for anything else.
Examples:
- If we collect your email address to send you club emails, we will not give or sell it to third parties so they can spam you.
- If we collect your age, we won’t disclose it to other club members so they can throw a surprise party in your garden.
Informed Consent
We will not use your data for anything we have not told you about. Wherever we can, we will offer you the option to say ‘no’. We will never disclose your data without your specific, informed consent to do so.
If we know or believe a member to be under 16, we will make every reasonable effort to ensure that we have the consent of a parent or guardian for the collection and use of the junior member’s personal data.
Security
If data about you is stored electronically, we will protect it by encryption, password-based access control or both.
If it is stored physically we will take suitable steps to keep it safe.
Examples:
- Details stored on PCs will be encrypted, or access to the PC will be password protected.
- Physical records will be kept as secure as is practical in a domestic setting.
Control
You may ask to see any personal data we hold about you, correct it if it is wrong, and be told who it has been disclosed to. If you wish to see the personal data we hold about you, correct it, or find out who it has been disclosed to, please contact aikido@fastmail.fm.
Comments
As our site is purely informational, we do not allow comments by default. If and when we do allow comments, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. We do not make other use of this data, and do not share or commercialise it in any way.
Our site is based on WordPress, which means that an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.
After a comment is approved, if you have a profile picture it will be visible to the public in the context of your comment.
Media
By default, users of this site do not have permission to upload images or other media files. Any such files uploaded may be deleted by the site administrator.
Cookies
This site currently uses the default WordPress settings for cookies. However, it is our intent to minimise, and if possible eliminate the use of cookies on the site. The following policy guidance is left in place until we can provide an updated version reflecting any changes to the cookie functions on the site.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
We do not intend to include embedded content from other websites, though we will link to a number of aikido-related sites with whom we are connected or affiliated.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
If comments are enabled, the contents of comments may be sent to an automated spam detection service – however, if manual detection of spam proves to be a sufficient and effective approach, we will not use automated detection.
How long we retain your data
If and when comments are enabled, the default is that the comment and its metadata will be retained indefinitely. This is so we can recognize follow-up comments automatically.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time, but cannot change their username. Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.